How to Manage Your Time

How to Manage Your Time

Do you feel often overwhelmed? Like, you have a thousand things to do and only twenty-four hours for all of them? How about eating and sleeping? Do you often stay up late just so you can catch up with your tasks?

If the answer is yes, then you need a good time-management strategy.

Clarity: Know what you are trying to achieve. Set clear, specific goals.

The first thing you need to do is know what you are trying to accomplish here. You need clear, specific goals. That way you will be able to arrange your tasks in order of importance. The ones that get you closer to your goals rise to the top of the list, and the unimportant ones you either abandon completely or you delegate to someone else.

You need to know:

  • What are you trying to do?
  • How are you trying to do it?
  • Could there be a better way?
  • Define your goals in terms of results.

Clarity is the key to time management. You can’t hit a target you can’t see. Without clarity, your list will be cluttered with unimportant tasks.

If you get stuck and aren’t making great progress, ask yourself “Wait a minute… What am I trying to achieve”? Sometimes the task you are trying to do isn’t any of your business, to begin with.

Always be open to the possibility, that you could be wrong. Think of terms of what is the result you are trying to achieve. Be clear about your goal and your way of achieving it. Always know that you will achieve your goal in a way different from the one you imagined.

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The most important quality that you will need to succeed today is the quality of flexibility. You need to stay open-minded about new and better ways of accomplishing your goal.

It’s good to be GREAT

To be great, three things must be present:

  • You must love what you do
  • You must have the capability to be in the top 10% of your industry
  • It must be profitable

You are looking for something where all three conditions coincide.

If your industry is not like it, you can shift into one, which is.

Allocate your tasks based on how much you are earning per hour. Don’t think in terms of monthly salary, because then you will have a whole month to waste. People waste fully 50% of their working time because they get paid by the month. You must realize that wasted time is gone and you can’t catch up on it.

The top 10% of people think in terms of an hourly rate.

If you want to earn more, ask yourself “What is it that I do that pays more per hour?”.

  • Refuse to do anything that doesn’t pay your desired hourly rate.
  • The best time management strategy is the word “NO”.

Stay away from time-wasters at work. Time wasters are like leeches. The secret to succeeding at work is working all the time you are at work.

You will be surprised to learn that three things that you do, contribute to 90% of your income. Make a list of all the things that you do in a month and ask yourself “Which is the one activity that contributes the most to my income. Select three.

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Do fewer things, but more important things. Do them more often and get better at them.

Ask your boss for help. Share with him your big three.

The night before you go to work, make a list of your tasks. Make a not-to-do list, as well.

The next important determination of value is “consequences”. Arrange your tasks in order of most-to-fewest consequences. Ask yourself “What would be the consequences for not completing this task”. If they are major, then the task is important. If not, the task is not so important.

Beware of the comfort zone. Very often, people keep doing the same old tasks they have always been doing after they get promoted, disregarding their new duties. Beware of this behavior.

If you have lots of unimportant work, hire a personal assistant to do the $10/hr tasks, so you can focus on the $50/hr work.

Here is the A B C D method of managing your tasks:

  • A – a task has serious consequences if not completed
  • B – The consequences will be mild
  • C- No consequences
  • D – delegate this to someone else.

The most important thing you can do with your time is spending time with the most important people in your life.

Set priorities continually on your tasks.

Follow the 80/20 rule. This rule states that 20% of the things you do contribute 80% to your life.

Ask yourself… Why am I on the payroll? To drink coffee and waste time with other colleagues?

Start with the important things. Always make a list. Set daily goals. Rewrite them every day.

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Make a list of all the things that you do at work. Show it to your boss. Ask him to organize it by priority. Always work on your boss’s top priorities.

Ask yourself “What is it that I, and only I do here that nobody else can”

Time management is about controlling the sequence of events. Event 1, Event 2, Event 3…

Once you begin your most important task, work on it until it is 100% complete.

Work all the time you are at work.

Practice the 40+ formula: Every hour you spend over 40 hours per week working, is an investment in your future.

  • Start earlier, work harder, and stay later.
  • Develop a sense of urgency, and a bias for action.
  • Keep saying “Back to work. Back to work.”
  • Work like you have a gun to your head.

Forget multitasking. Multi-tasking is really switch-tasking. It’s counter-productive and increases the possibility of mistakes when you switch tasks.

  • Start earlier
  • Work harder
  • Stay later

Remember: The use of my time determines the quality of my life.

Let us know in the comments below if you agree with this.

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